Accounts Payable Automation for QuickBooks Online & Desktop

Advanced sync logic ensures that QuickBooks accurately sync data, including entity-specific sub-ledgers, in real-time. Precise payables processes like reconciliation and general ledger reporting eliminate the time-consuming effort of exporting bank data to spreadsheets and reimporting it into your QuickBooks account. This speeds up invoice processing and accelerates financial close by more than 25%.

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A powerful and straightforward purchase order management solution helps standardize document management, approval routing, provides real-time budget visibility, and streamlines contracts, cash flow, manual data entry, purchase requisitions, vendor selection, PO creation, and approval workflows.

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Onboard suppliers with an intelligent, integrated, and multi-language self-service supplier portal, including payment data collection with real-time authentication, shown to reduce payment errors by 66% and streamline the payment process.

Tax forms (W-9, W-8 series) are digitized, collected, and validated via a KPMG-reviewed and approved tax engine, helping to maintain compliance with IRS & VAT tax provisions. At year-end, Tipalti generates 1099/1042-S tax prep reports and calculates any necessary withholdings along with 1099 eFiling to IRS and states for your accounts payable teams.

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Supplier bills received via email or the supplier portal are scanned to ensure data is accurate while eliminating duplicate submissions. OCR and machine learning reads and captures header and line-level data from supplier invoices, including pricing and custom fields.

Tipalti’s artificial intelligence powers approvals with the ability to set up pre-defined approval process rules that comply with business policies. 2-way and 3-way PO matching for headers and line levels, in addition to configurable tolerance matching, reduces the number of problematic invoices needing to be reviewed. Built-in messaging and file management capabilities enable AP teams and business approvers to easily communicate and collaborate, resolving issues quickly and accelerating invoice processing times.

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Make fast and accurate global payments to suppliers worldwide in minutes, not hours. Process payouts to 196 countries in 120 local currencies and multiple payment methods—US ACH, Global ACH, wire transfers, PayPal, paper checks, cards, and prepaid debit cards—from a single dashboard.

Tipalti’s built-in FX solution saves time and money on currency conversions with live and transparent exchange rates. Proactive supplier payment status and payment issue email notifications, payment approval workflows, and checking against “Do Not Pay” blocklists before any payments are processed ensures peace of mind.

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Securely manage accounts payable data and processes across multiple subsidiaries, divisions, global business units, and brands. Use different AP processes and workflows within a single Tipalti instance with entity-based data segregation for better visibility, control, and access for an optimized workflow and a consolidated headquarter payer account roll-up.

Confidently scale your supplier and customer relationships with best-in-class global accounts payable automation from a top provider.

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Tipalti provides Enterprise Grade Security, Compliance, and Financial Controls.

Strengthen financial controls and enhance internal processes with multi-user and role signatory privileges, invoice approval, and payment approval workflows. Tipalti’s risk management module proactively identifies and blocks suspected fraudsters, with all payees being run against OFAC and Do Not Pay Blocklists before any payments are processed.

Multi-factor authentication, role-based security measures, audit logs, IP restrictions, and secure data transmission of personally identifiable information via HTTPS and AES encryption help reinforce SOC 2 and GDPR regulatory compliance.

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Simplify the issuance, control, visibility, automatic reconciliation, and audit trail of virtual credit and debit cards for purchases (on-premises or online). Plus, you get cash back on every transaction!

Manage all your purchases from a single centralized system offering a unified experience, whether placed via Tipalti Card, ACH, Global ACH, prepaid debit card, wire transfer, PayPal, or check, making sure finance has complete real-time visibility and control into all transactions.

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