Expense Management SOLUTION

Streamline expense management and reimbursement

Tipalti Expenses allows you to manage all employee expenses through a single platform that scales and grows with you. Review, approve, reconcile, and reimburse your employees while reducing risk and boosting efficiency.

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Corporate Card Integration

Manage reimbursable expenses and card transactions in one place

With Tipalti Expenses’ corporate card integration, you can automatically reconcile all corporate card transactions regardless of issuing entities, simplifying finance workflows. Tipalti Expenses supports integrations with Tipalti Card, Mastercard, Visa, and American Express.

A digital expense management screen showing three transactions with their submission dates, vendors, amounts, and payment methods.

Global Reimbursements

Easily reimburse employees worldwide

Tipalti Expenses securely automates payments to 196  countries in 120 currencies with support for 12 global payment methods, removing the need to coordinate with payroll and HR departments on employee reimbursements.

A screenshot of an expense management software interface showing pending approval items and a pop-up confirming the settlement of an expense group.

Employee-Friendly

An employee-friendly expense management solution

Boost adoption with intuitive interfaces on mobile and web, allowing employees to snap and upload receipts effortlessly. Employees gain visibility on approval statuses via push notifications and email.

A screenshot of a mobile expense tracking application displaying various expenses with their statuses such as submitted, incomplete, ready to submit, and rejected.

Automatic Reconciliation and ERP INTEGRATION

Streamline and accelerate monthly close

Tipalti Expenses’ ERP integration can help accelerate monthly close by 25% by automatically categorizing expenses by GL expense type and syncing with your ERP at the entity GL level. Tipalti Expenses integrates with most accounting software, including QuickBooks, Xero, and NetSuite.

Screenshot of a finance management application interface displaying various accounting software logos and an expenses summary.

Spend Control and Visibility

Enforce budget control and track expenses

Tipalti Expenses lets you take control of employee expenses with spend limits, custom expense policies, and role-based review and approval while reducing risk with built-in compliance checks and real-time visibility into policy violations.

A screenshot showcasing an expense approval interface with submissions for a new york trip, including pending and rejected items.

Tax SupporT

Capture tax details for every expense

Tipalti’s integrated tax features capture tax details for each expense and synchronize tax codes, rates, and amounts with your ERP.

Digital receipt showing a payment of 100.20 gbp at the yummy restaurant on august 22, 2023, with a 20% tax calculation.

Better Together:
Tipalti Expenses and Tipalti Card

Tipalti Expenses and Tipalti Card work together to streamline card transactions and expense reconciliation, letting you easily manage both types of spend via one unified platform.

explore tipalti card

A phone with a credit card and a visa card is req for easy payments on-the-go.

Automate, de-risk, and simplify finance. Globally.

Tipalti’s all-in-one suite of finance automation solutions automates critical financial processes across accounts payable, mass payments, procurement, and expenses. By allowing Tipalti to automate manual, time-consuming, and error-prone financial tasks, finance teams can focus on value-adding initiatives and accelerating growth.

Requirement: A mobile app with a dashboard and graphs.

A mobile phone and a tablet with an expense graph on it.

See what industry leaders are saying about Tipalti

With Tipalti Expenses, our expense management process from submission to reimbursement, is streamlined and automated.”

Min Hui Chow

REGIONAL ADMINISTRATION MANAGER

Automate Employee Expenses & Reimbursements

Get Started on Tipalti Expenses

One System for All Spend
Global Reimbursement
Automatic Reconciliation
Spend Control & Visibility

Get a personalized demo

Let one of our Expense Management specialists show you how Tipalti can streamline your employee expense and reimbursement workflows.

Expense Management Software FAQs

Expense management software is a digital solution that automates the tracking, submitting, approving, and reimbursing of business expenses.

A business expense can be anything an employee pays for related to their job. Expense management pertains to every task involved in ensuring these expenses are properly handled and paid back.

Expense management automation is so popular because it helps a business ensure compliance, oversee expenses, and provide insight into spending patterns. The right expense management system saves a company money, reduces mistakes, and improves efficiency.

Expense management automation streamlines the tasks associated with tracking, submitting, approving, and reimbursing expenses. Here are a few quick steps for how it works:

Employees submit expenses via a digital platform
The system captures receipts and uploads the data
Algorithms check expenses against policies
Expenses are routed to approvers
Notifications and alerts are sent out
Real-time tracking of expense reports
The system calculates the amounts owed
Multi-currency payment processing for reimbursement
An audit trail is created, documenting every step
The system generates reports and analytics.

Expense management software helps to automate the entire process. From tasks like receipt capture, expense tracking, approval workflows, corporate cards, policy enforcement, and multi-currency support, systems like Tipalti can assist you.

Automating employee expenses with reimbursement software offers some key advantages, including:

Time efficiency: It leads to faster processing, reduces manual tasks, and automates expense reimbursement.
Accuracy and compliance: Automated systems enforce policies and eliminate human errors.
Improved visibility and control: Provides real-time tracking of expenses and prevents unauthorized purchases.
Enhanced experience: More satisfied employees who appreciate prompt reimbursement and user-friendly employee reimbursement software.
Mobile accessibility: Can capture receipts and submit expenses as they occur.

Companies can streamline expense management, reduce costs, and enhance accuracy through expense reimbursement software, contributing to greater efficiency and employee satisfaction.

Tracking expenses is crucial for effective financial management and planning. The best ways to do this include:

Receipt Management: Use digital tools to capture and store receipts, which employees can use to generate expense reports.
Corporate Cards: Encourage the use of corporate cards for business expenses. These provide detailed statements of transactions.
Policies and Guidelines: Establish clear expense policies and define acceptable limits, deadlines, and categories.
Regular Reconciliation: Regularly reconcile with bank and credit card statements to match transactions in your reimbursement software.
Review and Approval: Establish a clear method for reviewing and approving expense reports to ensure they align with policies and budgets.

Expense reimbursement software can ensure better compliance, greater accuracy, and improved spend management.

The best way to facilitate expense reconciliation is to keep detailed records, implement internal spend controls, and take advantage of intelligent expense management software. It also requires in-depth analytics and payment reconciliation reporting.

Tipalti helps a business cut through the challenges of manual expense filing and expense reconciliation, accelerating monthly close by up to 25%. The solution helps to streamline employee expense reports and strengthens financial controls.

Reduce your team’s workload with a universal system that automates payment reconciliation, enforces policies, and seamlessly integrates with your ERP.

Traditionally, creating an expense report was done by hand, and approving an expense report meant a manual review to ensure the expenditure’s compliance, accuracy, and relevance. In today’s world, expense management software, like Tipalti, takes care of the grunt work.

Expense report automation means creating and approving a report is as simple as scanning a receipt and sending it through the mobile app.

Tipalti helps a business easily manage all employee spend in a single platform, to scale rapidly, facilitate expense management, and reduce risk. Employees can automatically create and submit expense reports with a desktop and mobile app, while managers review and approve expenses quickly and remotely.

Tipalti Expenses integrates directly with the Tipalti finance automation platform, which has proven to reduce finance workloads by up to 80%. Consolidate all spend (like expenses, card, ACH, global ACH, wire transfer, PayPal, and check) in one place and gain total visibility into your transactions.

Automating the expense approval process can significantly reduce errors, improve efficiency, and streamline workflows. You can automate various steps in the expense approval process, including:

Receipt capture (remote and mobile features)
Submitting expenses and filing an expense report
Checking policies and flagging discrepancies
Routing for approval based on specific criteria
Parallel approval paths for multiple approvers
Approval notifications
Integration with other accounting systems
Real-time tracking of the expense approval status
Generate an audit trail
Reporting and analytics tools

By leveraging expense approval software to automate these steps, businesses can reduce manual efforts, improve compliance, and expedite the overall process.

Tipalti has a robust global payment infrastructure that facilitates expense reimbursement. Managers can easily review and approve employee expenses via the mobile app; then, finance can quickly reimburse employees on an international basis.

The Tipalti solution enables expense payments to 196 countries in over 120 currencies using 12 different payment methods.

Tipalti’s robust global payment infrastructure enables finance teams to efficiently reimburse employees, no matter where they are in the world.

Spend control can be automated using various technologies, including expense management software, custom approval workflows, corporate cards, policy enforcement, integrations, analytics, and more.

Tipalti Expenses enables customers to set spending limits within specific categories over defined time periods, ensuring meticulous budget control.

Create multiple tailored expense policies per subsidiary, adapting seamlessly to your business needs. The system promptly notifies employees and approvers in case of expense policy breaches, providing clear details on the rule violated. This ensures quick resolution and seamlessly reinforces compliance.

Tipalti can help eliminate the complexity of disparate standalone finance applications. Consolidate all spend control in one place and gain real-time visibility into your transactions.

Travel and expense management optimizes travel booking costs for business-related employee travel and expense reimbursement, recording these costs in accounting systems, timely reimbursing expense reports with supporting receipts, and taking tax deductions for travel.

Recording employee travel expenses involves systematically documenting and categorizing expenditures incurred during these business-related trips.

A company may need travel and expense management (T&E) software if it spends significant time on business travel and other reimbursed employee expenses. Staff may take too long to prepare and submit reports, and approvals may take too long. This is where automation comes in.

Tipalti Card integrates with Tipalti Expenses and is available in physical format. This expands the system’s support to T&E expenses, which employees use for meals, hotels, and transportation. Since everything is integrated, employees can manage their T&E, card transactions, and reimbursable expenses in a single spot. Tipalti Expenses also integrates with Amex, Visa, and Mastercard.

A business can take charge of corporate card spend with the innovative Tipalti Card feature. This employee-friendly solution offers physical and virtual cards that help streamline the issuance, control, visibility, reporting, and reconciliation of all card expenditures.

Tipalti Card integration works in a unified AP automation dashboard by centralizing your spend, expenses, procurement, and more.

Tipalti has introduced a corporate card integration feature that consolidates Tipalti Card and reimbursable expenses in our expense management software.

This feature unifies employees’ card spending and reimbursable expenses seamlessly. The Tipalti Card integration enables employees to connect expenses with their Tipalti card, managing all expenditures conveniently in one place.

An organization can effortlessly set spend controls, issue new cards, and benefit from automated transaction coding. Sync all card tasks to your ERP, ensuring accuracy and saving valuable time.

Additionally, managers and finance teams can oversee both card and reimbursable expenses via the mobile app and the Tipalti Hub. The finance-focused experience in the Hub ensures efficient management, as it’s where all critical work is centralized.

NetSuite and other enterprise resource planning (ERP) systems are often used to manage and process expense reports.

NetSuite offers a suite of integrations that can handle various aspects of the expense reporting process, including receipt capture, expense categorization, approval workflows, policy compliance, card integration, and more.

Tipalti also offers some of the best AP automation solutions for NetSuite to ensure end-to-end capabilities throughout your entire financial process.

50% of Tipalti’s expense customers utilize the NetSuite integration for NetSuite expense management, which is being improved on a daily basis.

For NetSuite customers, Tipalti also offers the option to sync Expenses either as Bills & vendors or Expense reports & employees.

Tipalti currently has integrations with Visa, Mastercard, and American Express. Tipalti Expenses easily connects with Visa and Mastercard networks and integrates with external corporate cards, allowing businesses to integrate banking with employee transactions and full control over corporate card management.

Employees can upload receipts, provide coding, and reconcile to an ERP. Tipalti simplifies the lives of your employees by consolidating all spend into a single, unified platform (available via the web and mobile app). Companies can also manage the card and reimbursable spend through the mobile app and Tipalti Hub.